Use of organizational tools

You have learned how to create folders, move to a folder in the e-mail, to help keep your Microsoft outlook 2010 Information Organization (back in Lesson 7, "e-mail attached files and projects," for more information). Outlook also provides an easy-to-use tool, the so-called organizational tool that can help you move, delete, or color code to receive and send mail.
Suppose you decide to a message or messages to Outlook in the new location. You can use mobile messaging commands, and placed in a different folder in the project.
To use the organizational tools to manage the message, follow these steps:
In your Inbox, select the message you want to use or message.
Click on "Tools" menu, then click "organization." Organization window appears.
Organizational tool to help you manage and organize your messages using these methods:
Use folders, this method is used to move or delete selected messages, they can be moved to a folder, you create or move to the "Deleted Items" folder.
Use color - this option allows you to color code messages according to sender or receiver of the message.
Use View - This option allows you to categorize their view news (last 7 days, unread messages, etc.).
Manually move the currently selected message or messages to another folder, follow these steps:
Click the "Use Folder."
Mobile Messaging in the following select "box, click the down arrow, select the Download Microsoft outlook 2010 folder, you want to move the message.
Click the "Move" button a message (or message) to the new location.
If you want other news, in the message list, select the message (or several messages), and repeat steps 2 and 3.
As already mentioned, you can color code messages. This management function, allowing you to color code from a specific sender messages, makes it easy to find these messages in the mailing list. When you specify the mail from specific senders, should be in your inbox color coding, you are actually creating a rule, the color code messages based on the sender's name. We talk about the establishment of rules in the next section.
Color code information by following these steps:
In your Inbox, select "from the sender's message. From the sender's e-mail inbox all the color coding.
Click on "Tools" menu, then click "organization."
Organization pane, select the "Use Color" tab.
The sender's name will appear in the color information from the line. Click the Color drop-down box (default is red), and select from the sender's e-mail will be assigned to the color.
When you are ready to apply the color, click the "Apply Colors."
All messages from the sender will be assigned to the color. You can also use color coding in your Sent Items folder of the color code of the message has been sent to specific recipients.

 As for the color to turn off the color coding of messages to specific groups (for example, from a specific sender) organizer pane at the top click "Automatic Formatting" link. In the "Automatic Formatting" dialog box, clear the check box next to the color-coded message rules, it will be receive a "Mail", then the sender's name. Clear the check box, click "OK" to close the dialog box.